Patient and Public Engagement Health and Safety

Patient and Public Engagement Health and Safety

Our Commitment to Health and Safety

Health and Safety is of paramount importance to the Patient and Public Engagement Team. We aim to thoroughly assess potential hazards and implement a wide range of control measures through our policies and risk assessments.

Submitting Your Event Request

To ensure proper planning and safety, please complete the request form at least four weeks before your event (including talks, school visits, or other engagements).  Send the completed form to: engagement@swast.nhs.uk  

The request form can be found here.

Risk Assessment Process

Once your event is approved, we'll send you a risk assessment document. You must read and sign this before attending the event.

Dynamic Risk Assessment at Your Event

It is your responsibility to carry out a dynamic risk assessment during the event (or appoint someone to do this on your behalf). Any changes must be annotated on the assessment document and shared with the Patient Engagement Team. If you're unfamiliar with dynamic risk assessments, we've included some helpful tips below.

Approval Requirements

You must complete a risk assessment before your event can be fully approved  this applies regardless of volunteer availability. All risk assessments are approved by the Trust Health and Safety Team and retained for 12 months.

Additional Information

More information about Risk Assessments can be found on the staff internal intranet 

If you have any questions, please contact engagement@swast.nhs.uk

Dynamic Risk Assessment

A Dynamic Risk Assessment is “the continuous process of identifying hazards, assessing risk, taking action to eliminate or reduce risk, monitoring and reviewing, in the rapidly changing circumstances of an operational incident.”

Simply use the original risk assessment template we provide you to annotate potential hazards and what you would do to mitigate or eliminate them i.e. you’re in an enclosed space with large groups of people and a vehicle, you would decide in this case that the engine should not be left running to prevent the inhalation of noxious gasses. 

When completing a Dynamic Risk Assessment remember to look at everything as a potential hazard (identify the hazard- reduce or stop the activity, depending on risk). They need to take place when on site and should be done at the beginning of the event, and throughout activities, especially if the activity has changed or location is moved. 

If you’re still unsure how to complete a dynamic risk assessment, please email engagement@swast.nhs.uk for support.

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